The Portfolio Organizer: Succeeding
with Portfolios in Your Classroom
Chapter 1. Determining the Basics of
Student Portfolios
Key Ideas
- Establishing the goals and overall purpose
of the portfolio
- Choosing a type of portfolio
- Considering the audiences for the portfolio
- Determining the time frame for maintaining
the portfolio
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Overview
The material in this chapter helps you
make decisions about the use and purpose of portfolio
assessment in your classroom, school, or district.
Focusing on and clarifying your educational goals is
crucial groundwork for all other decisions. To define
those goals, you'll work through an activity that is
designed to identify the purpose of the portfolio. Once
the purpose of the portfolio has been determined, a
particular type of portfolio—either growth or best
work—can be chosen, and the time frame for portfolio
maintenance can be set. Through another activity you'll
think about the different audiences for students'
portfolios and plan to address their various needs. Use
the figures to help you make and record key decisions
about the purpose, type, audiences, and time frame for
your students' portfolios.
Establishing Goals and Purposes
Beginning with your broader
educational goals will help you focus decision making
about the implementation of portfolios in your
educational setting and clarify the purpose of the
portfolios. Goals often emerge from an external source
(state, provincial, or district guidelines) or an
internal source (personal philosophy). Goals that are
determined by external guidelines usually form the
initial basis for classroom instruction and assessment;
however, teachers tend to merge these external goals
with personal goals that reflect their philosophical and
pragmatic orientations. Activity 1 will help you
articulate your ”dream goals“ for students. See
Figure 1.1 for examples of dream goals, or
responses, to Activity 1.
Activity 1. Identifying Dream Goals
Whether you are implementing
portfolio assessment for personal or external
reasons, identifying your dream goals will help
you and your students maintain focus, direction,
and motivation. Use the following steps to think
about and share dream goals with other
professionals. Samples of responses are shared in
Figure 1.1.
- Form groups of three teachers. Teacher A
serves as the interviewer, B the responder, and
C the recorder.
- Teacher A interviews Teacher B, while
Teacher C records the response to these
questions:
- What are some things you would like your
students to achieve this year?
- What is your dream goal for your students
and why is it important?
- Teachers rotate roles after each interview,
until each teacher has been interviewed. (Allow
3–5 minutes for each interview.)
- Discuss how your dream goals will influence
instructional and assessment choices.
- Responses can also be shared in a large
group.
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Figure 1.1. Sample Responses to Activity 1 (Dream
Goals)
The following thoughts are from
teachers who identified dream goals for their
students. Use their responses to Activity 1
to prompt your thinking as you consider your
personal goals. |
Winnie's Dream Goals
My dream goal for my students is
that they begin to take responsibility for their
own learning. I teach middle school students and I
often think they come to school expecting to be
told what they have to know and learn. My goal is
to help them find relevance in their learning and
recognize the importance of their own ideas,
feelings, and questions. I want them to start
making connections between what they are learning
in school and who they are as individuals. To
accomplish this goal, I need to find out for
myself what is important to them and give them
opportunities to reflect on what they are
learning. I also need to provide experiences that
are meaningful to them, that excite them, and that
tap into their interests and needs.
Portfolios can certainly help me
understand my students better and come to know
where their interests are, what their goals are,
and what kinds of experiences they enjoy the most.
Portfolios also give them a way to think about
what they are learning and connect that with their
own lives. |
Barb's Dream Goals
I would like my high school
students to be self-directed learners who are able
to identify their own strengths and weaknesses and
are able to set realistic goals for themselves. I
have always understood that kids know themselves
better than anyone else, yet I haven't always
tapped into that knowledge appropriately. It is
usually pretty easy to tell students how they need
to improve, but it is so much more powerful if
they can articulate that themselves. My dream goal
this semester is for my kids to say, “These are
things I am good at, these are things I am not
good at, and this is how I am going to improve.”
Then they can work toward their goals as I assist
them in that process.
My dream goal will influence my
instructional and assessment choices because I
need to teach my students how to self-evaluate
more effectively as they acquire the knowledge and
skills necessary for each class. My assessment
approaches will have to include giving students
many opportunities to practice self-evaluation and
I will have to share some of the “power” in the
overall assessment and evaluation process. My
students' judgments must count for something if
they are going to become more self-directed in
their learning.
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Helping students “develop a love of
learning,” “become self-directed learners,” and “have a
positive sense of self” are often identified by teachers
as the most important goals to achieve with their
students. When teachers articulate these or other
personal goals, they are better able to select
instructional and assessment approaches that will help
them and their students achieve both personal goals and
external goals. Portfolio assessment enables teachers to
meet both personal and external goals because the
process of developing a portfolio and the product
created can target a variety of goals.
Identifying the purpose of the
portfolio is an essential decision that will influence
many facets of organizing the portfolio. Given the
importance of this decision, think carefully about the
fundamental reasons you are considering the
implementation of portfolio assessment. Here are some
questions you may want to consider:
- Why am I implementing portfolio assessment? Is it
mandated by an external body or is it a personal
choice?
- Why do I want to involve students in collecting
and evaluating their own work?
- How will portfolios help me achieve my personal
goals with my students?
- Is my purpose to show the process and product of
work or just the product itself?
- Is my purpose to have students accumulate a
sampling of “best work” for admission to a particular
program or for employment?
- Is my purpose to carry out large-scale assessment
or to report progress and inform instruction at the
classroom level?
- Is my purpose to evaluate overall student
performance or to target specific areas?
Your answers to these questions will
be influenced by the control that you have within your
educational setting and will determine the overall
purpose of the portfolios. The more that you are able to
incorporate your personal goals into the portfolio
model, the more ownership and motivation you will feel
throughout the process.
Types of Portfolios
After identifying the reasons for
using portfolio assessment, you need to determine what
type of portfolio best suits your needs. The literature
on the types, or categories, of portfolio assessment
shows many different ways that portfolios have been
conceptualized. For example, Danielson and Abrutyn
(1997) identify three major types of portfolios: working
portfolios, display portfolios, and assessment
portfolios. Seely (1996) identifies four types of
portfolios: showcase, documentation, evaluation, and
process. Burke, Fogarty, and Belgrad (1994) discuss
three major categories for portfolios: personal,
academic, and professional. Campbell, Cignetti,
Melenyzer, Nettles, and Wyman (1997) elaborate on a
working and a presentation portfolio in their discussion
of portfolios.
Although the conceptualizations of
these authors are different, the common theme in
determining the type of portfolio to use is that “it is
important for educators to be clear about their goals,
the reasons they are engaging in a portfolio project,
and the intended audience for the portfolios” (Danielson
& Abrutyn, 1997, p. 1). To simplify your decision
making, think about portfolio types by focusing on two
major classifications: best work portfolio and growth
portfolio.
Best Work Portfolio
This type of portfolio highlights and
shows evidence of the best work of learners. Frequently,
this type of portfolio is called a display or showcase
portfolio. For students, best work is often associated
with pride and a sense of accomplishment and can result
in a desire to share their work with others. Best work
can include both product and process. It is often
correlated with the amount of effort that learners have
invested in their work. A major advantage of this type
of portfolio is that learners can select items that
reflect their highest level of learning and can explain
why these items represent their best effort and
achievement. Best work portfolios are used for the
following purposes:
Student Achievement. Students
may select a given number of entries (e.g., 10) that
reflect their best effort or achievement (or both) in a
course of study. The portfolio can be presented in a
student-led parent conference or at a community open
house. As students publicly share their excellent work,
work they have chosen and reflected upon, the experience
may enhance their self-esteem.
Post-Secondary Admissions. The
preparation of a post-secondary portfolio targets work
samples from high school that can be submitted for
consideration in the process of admission to college or
university. This portfolio should show evidence of a
range of knowledge, skills, and attitudes, and may
highlight particular qualities relevant to specific
programs. Many colleges and universities are adding
portfolios to the initial admissions process while
others are using them to determine particular placements
once students are admitted.
Employability. The audience for
this portfolio is an employer. This collection of work
needs to be focused on specific knowledge, skills, and
attitudes necessary for a particular job or career. The
school-to-work movements in North America are
influencing an increase in the use of employ-ability
portfolios. The Conference Board of Canada (1992), for
example, outlines the academic, personal management, and
teamwork skills that are the foundation of a
high-quality Canadian workforce. An employability
portfolio is an excellent vehicle for showcasing these
skills.
Growth Portfolio
A growth portfolio demonstrates an
individual's development and growth over time.
Development can be focused on academic or thinking
skills, content knowledge, self-knowledge, or any area
that is important in your setting. A focus on growth
connects directly to identified educational goals and
purposes. When growth is emphasized, a portfolio will
contain evidence of struggle, failure, success, and
change. The growth will likely be an uneven journey of
highs and lows, peaks and valleys, rather than a smooth
continuum. What is significant is that learners
recognize growth whenever it occurs and can discern the
reasons behind that growth. The goal of a growth
portfolio is for learners to see their own changes over
time and, in turn, share their journey with others.
A growth portfolio can be culled to
extract a best work sample. It also helps learners see
how achievement is often a result of their capacity to
self-evaluate, set goals, and work over time. Growth
portfolios can be used for the following purposes:
Knowledge. This portfolio shows
students' growth in knowledge in a particular content
area or across several content areas over time. This
kind of portfolio can contain samples of both
satisfactory and unsatisfactory work, along with
reflections to guide further learning.
Skills and Attitudes. This
portfolio shows students' growth in skills and attitudes
in areas such as academic disciplines, social skills,
thinking skills, and work habits. In this type of
portfolio, challenges, difficult experiences, and other
growth events can be included to demonstrate students'
developing skills. In a thinking skills portfolio, for
example, students might include evidence showing growth
in their ability to recall, comprehend, apply, analyze,
synthesize, and evaluate information.
Teamwork. This portfolio
demonstrates growth in social skills in a variety of
cooperative experiences. Peer responses and evaluations
are vital elements in this portfolio model, along with
self-evaluations. Evidence of changing attitudes
resulting from team experiences can also be included,
especially as expressed in self-reflections and peer
evaluations.
Career. This portfolio helps
students identify personal strengths related to
potential career choices. The collection can be
developed over several years, perhaps beginning in
middle school and continuing throughout high school. The
process of selecting pieces over time empowers young
people to make appropriate educational choices leading
toward meaningful careers. Career portfolios may contain
items from outside the school setting that substantiate
students' choices and create a holistic view of the
students as learners and people. This type of portfolio
may be modified for employment purposes.
Considering the Audiences
At one time teachers were the sole
participants in assessment decisions, and students and
parents were viewed as the recipients of those decisions
(Shaklee, Barbour, Ambrose, & Hansford, 1997).
Today, however, educators are more actively engaging a
wide array of audiences in the assessment process. These
audiences are not only rich sources of ongoing
information, but also bring diverse perspectives to
students' learning. Portfolio assessment is a valuable
tool for building bridges and creating partnerships with
many audiences, or stakeholders, resulting in better
learning opportunities for all students. As Shaklee and
colleagues note, “The cast of stakeholders may vary from
program to program or from teacher to teacher and from
time to time. The important factor is that teachers and
students define a series of multiple stakeholders in
order to provide a broad panorama of the students'
abilities” (1997, p. 44).
Many different audiences, or
stakeholders, may have a role in the portfolio
assessment process. Audiences vary, depending on your
particular setting, goals, and purposes. Primary
audiences usually include students, parents, teachers,
and administrators. Knowing the assessment, evaluation,
and grading needs and concerns of these groups will help
you implement a portfolio process that is aligned with
the needs of your audiences. Activity 2 will help
you assess each group's needs; Figure 1.2
captures the needs and concerns generated by a parent
while participating in Activity 2.
Activity 2. Identifying Needs and Concerns of
Audiences
What audiences will your
students' portfolios reach? What are their needs
and concerns? How can you and your students meet
those needs? Use this activity to anticipate the
needs and concerns of the various audiences that
may participate in the portfolio process.
- Form groups of four participants, including
teachers and administrators when possible.
- For each group, divide a piece of paper into
quarters to use as a recording sheet. Use one
label for each section: students, parents,
teachers, and administrators.
- Ask each participant to record the group's
ideas for one section.
- Allow about 3 minutes to brainstorm and
record ideas in each of the four sections. The
ideas should be focused on the needs and
concerns of each audience (students, parents,
teachers, and administrators), regarding
assessment, evaluation, and grading. For
example, the recorder can ask the group the
following questions:
- What are the needs and concerns of
[students] regarding assessment (gathering
data)?
- What are the needs and concerns of
[students] regarding evaluation (judging
merits)?
- What are the needs and concerns of
[students] regarding grading (assigning values
to symbols for reporting)?
- At the end of the group process, facilitate
a whole-group discussion to identify key ideas
related to each audience. The following
questions may guide discussion:
- What are the common concerns and needs
across all audiences?
- How do the concerns and needs differ across
the audiences?
- What potential contributions could each
audience make to the portfolio process?
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Figure 1.2. Sample Response to Activity 2 (Needs
and Concerns)
When you think about portfolios,
you must also consider the audiences your
students' portfolios will reach. The following
comments from a parent illustrate a few of the
needs and concerns that may emerge from the
discussion outlined in Activity 2.
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A Parent's Needs and
Concerns
As my children progressed
through elementary school and high school, I
always worried that the assessments they faced did
not demonstrate their unique strengths, talents,
or weaknesses. Of course, every mother believes
that her son or daughter is wonderful and hopes
that the teacher will see what she sees. It can be
easy to feel that a test or a prescriptive
assignment doesn't allow your child to really
demonstrate what he can do. I worry that busy
teachers will not have the time to really get to
know my child. Some children are very forthcoming
about what they like, what they are good at, or
what scares them. But others are much more
reticent. I want teachers to get to know who my
children are as individuals.
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Potential audiences may vary according
to the purpose and type of portfolio used. For example,
the student creating a best-work employability portfolio
needs to consider employers as a primary audience. On
the other hand, a growth portfolio focused on academic
skills might involve peers in the classroom, other
teachers (e.g., a resource teacher), and parents. Ways
that teachers can engage a variety of partners in the
portfolio process, including creative ways for students
to share their learning, will be explored in Chapter
7.
Time Frame
The time frame of portfolio
maintenance is a key factor influenced by decisions
about goals, purposes, and type of portfolio. For
example, if a growth portfolio is being used to document
learning across the entire curriculum, then a full-year
time frame may be most appropriate. For a high school
teacher using a best work porfolio focused on algebra
and problem-solving skills, however, a term or semester
portfolio may be adequate. For teachers just beginning
to experiment with portfolios, a shorter time frame may
be advisable (e.g., a best work portfolio in social
studies for six weeks). A short-term experience can
build eraly success for the teacher and can help build
confidence for future refinement and expansion.
As you select a time frame, consider
student's familiarity with portfolio assessment.
Students who have had experience creating portfolios
will allow the teacher to proceed quickly through the
initial stage of portfolio introduction because they
understand many of the concepts related to portfolio
use. Students with some portfolio experience will also
be able to handle long-term portfolios because they are
more comfortable with self-directed learning.
Use Planner A on pp. 8–9 to
record your decisions as you work through this chapter.
Keeping a log or journal of the decision-making process
can help you implement portfolio assessment in your
classroom and assist you in evaluating and modifying
your portfolio assessment plans.
Planner A. Summarizing Portfolio
Decisions
Use this figure to record the
decisions you have made about your students'
portfolios. This summary of your planning will
guide your next steps.
Educational Goals
List documents that contain
mandated educational goals. Specifically check
school, district, and state or provincial
documents.
_______________________________________________________________
List personal dream goals that
you generated in Activity 1. Add additional
goals, as appropriate.
_______________________________________________________________
Purpose
Based on your educational goals,
what are the key purposes of the portfolio?
_______________________________________________________________
Type
What type of portfolio have you
chosen?
___Best work portfolio ___Growth
portfolio
What is the focus of the
portfolio (e.g., a particular subject area, a unit
of content, work habits)?
_______________________________________________________________
Record your reasons for choosing
the type and focus of the portfolio.
_______________________________________________________________
Audiences
List key audiences that may be
part of your portfolio assessment process.
Summarize the concerns and issues for each
audience and any ideas you have to address these
concerns and issues.
_______________________________________________________________
Time Frame
Decide the time frame for
maintaining the portfolios. For example, do you
intend the portfolio to be focused on a unit that
will stretch over a few weeks or the entire school
year? Record your decision.
___ Unit (___ weeks) ___
Semester or term ___ Full year ___ Multiyear
Other (specify:
_____________________________________________) |
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